Eagle County Clerk of Court Office
The primary public contact for Eagle County state court case records is Eagle Combined Courts. The Colorado Judicial Branch location page lists the Eagle County Justice Center as the main court site, and the judges and staff page identifies MaLinda Hollis as Clerk of Court and Probate Registrar for Eagle County. This office is part of the 5th Judicial District, which serves Eagle, Clear Creek, Lake, and Summit counties.
The Clerk of Court handles the court side of public access: case-file requests, certified court copies, court dockets, probate registrar functions, jury coordination contacts, and counter questions about filings or payments. The clerk is distinct from Eagle County's elected Clerk and Recorder, which records deeds, liens, plats, marriage licenses, and other instruments through the county recording system.
Eagle Combined Courts
Clerk of Court / Probate Registrar: MaLinda Hollis
885 Chambers Ave, P.O. Box 597
Eagle, CO 81631
970-328-6373
Clerk contact: malinda.hollis@judicial.state.co.us
Monday-Friday 8:00 a.m.-5:00 p.m.
Eagle County Court at El Jebel
20 Eagle County Drive, Suite B
Carbondale, CO 81623
970-704-2740
Limited hours of service
Call before using this location for court filings or copies.
Eagle County Clerk Records Split
Colorado's state trial courts use a Clerk of Court structure inside the Judicial Branch. That is the office for divorce decrees, probate orders, criminal dispositions, civil judgments, traffic court files, small claims records, and other case-file material. The county Clerk and Recorder is a separate county office that handles motor vehicle titling and registration, document recording, election coordination, voter registration, liquor license assistance, and marriage licenses.
The distinction is more than a title change. A recorded deed or marriage certificate may be searchable in Acclaim, while a divorce decree or felony disposition must be requested from the court. The county Clerk and Recorder office page sends court case information and small claims questions to the 5th Judicial District, which confirms that Eagle County Clerk of Court requests should stay with Eagle Combined Courts.
| Need | Correct Eagle County Office | Why |
|---|---|---|
| Divorce decree | Clerk of Court | District Court domestic relations case file |
| Probate letters or orders | Clerk of Court / Probate Registrar | Probate Division of District Court file |
| Criminal disposition | Clerk of Court | State court case outcome |
| Marriage license copy | County Clerk and Recorder | Recorded document and license function |
| Deed, lien, plat, or recorded instrument | County Clerk and Recorder | County recording function |
Request Eagle County Court Records
Eagle County court record access uses several channels. The free statewide docket search helps find scheduled hearings. Paid vendor searches can show register-of-actions information for some case types, but the Judicial Branch access guide says vendor records are not the official court record and do not provide case documents. Official copies should be requested from the court where the documents were filed or through the Judicial Branch online records request process.
County administrative records use the county CORA route, but that is not the same as court case access. The Eagle County JustFOIA portal is for county departments outside sheriff and court records. Sheriff's reports also have a separate sheriff records form. Court case files should stay with Eagle Combined Courts or the Judicial Branch records process.
- Identify the court location, case number, party names, and case type if known.
- Use docket search or vendor data only to confirm case-level information.
- Submit the Judicial Branch records request or contact Eagle Combined Courts for documents.
- Ask whether the copy needs certification for court, immigration, benefits, school, licensing, or employment use.
- Confirm fees, delivery method, and redaction limits before ordering.
Eagle County Clerk Source Screens
The Eagle County online CORA portal is important because it shows the county administrative-record route that should not be confused with court case-file requests.
That distinction helps users route court records to the Clerk of Court and county department records to the county CORA system.
The Town of Eagle Municipal Court is a separate local court for town ordinance and municipal traffic matters.
Municipal court records may be held by the town court named on the summons, not by the state Clerk of Court.
Eagle County Clerk Request Fields
A good request gives the clerk enough detail to find the right file and enough instruction to produce the right kind of copy. Colorado online systems may show docket or register data, but the court needs document-level detail when the user wants pleadings, orders, decrees, letters, or certified copies.
| Field | Required | Notes |
|---|---|---|
| Case number | Best if known | Use the exact number from a summons, order, docket, or notice. |
| Party names | Yes | Include full names and prior names if relevant. |
| Case type | Helpful | Civil, domestic, criminal, probate, small claims, traffic, juvenile, or other type. |
| Document requested | Yes | Examples: decree, disposition, order, judgment, letters, complaint, docket sheet. |
| Certified or plain copy | Yes | Certification is needed when an official copy is required. |
| Requester contact | Yes | Include phone, email, mailing address, and delivery preference. |
Eagle County Clerk Fee Notes
The assigned research includes court payment-plan fees and payment methods, but it does not include a complete court copy-fee schedule for Eagle County Clerk of Court document requests. Current copy, certification, filing, and records-request fees should be confirmed with Eagle Combined Courts before ordering. The court collections information does provide payment rules for fines, fees, costs, restitution, and payment plans.
| Item | Amount / Rule |
|---|---|
| Court payment plan processing fee | $25 annual processing fee |
| In-person court payment types | Check, cash, money order, Visa, MasterCard, Discover, Apple Pay |
| Mail court payments | Check or money order; cash is not accepted by mail |
| Telephone collections payments | Not accepted |
| Court copy and certification fees | Confirm current amounts with Eagle Combined Courts |
Eagle County Municipal Court Records
The Clerk of Court is not the custodian for every court-like record in Eagle County. Municipal courts in Eagle, Vail, Avon, Gypsum, and Minturn handle town ordinance and municipal traffic cases. The summons or ticket controls the correct record path. For example, Vail warns that Vail Police tickets can be filed in either Vail Municipal Court or Eagle County Court, so the court location on the citation must be checked.
The Avon Municipal Court page documents local arraignment schedules and courtroom details for Avon matters.
Avon records belong to the municipal court path unless the case is filed or transferred into Eagle County state court.
The Minturn Municipal Court page and request materials give a rare local retention detail: Minturn court records are retained for five years.
That five-year local retention point is specific to Minturn municipal records and should not be applied to District Court files.
Eagle County Court Support Contacts
The Eagle County judges and staff information identifies several support contacts tied to court record workflows. Michael Pisciotta is the court executive for Clear Creek, Eagle, Lake, and Summit counties. Laurie Mactavish is the family court facilitator, and the self-represented litigant coordinator uses 05SelfHelp@judicial.state.co.us with phone 970-328-7036. Jury-specific questions route to the jury contact rather than the general records path.
The broader justice campus also includes Sheriff James van Beek and the Eagle County Sheriff's Office. Sheriff reports, jail records, and law-enforcement requests are not Clerk of Court files, even when the same event later produces a criminal case in District Court or County Court.
Collections are also handled from the Eagle County Justice Center. The collections phone is 970-328-8562, with email 5thCollections@judicial.state.co.us. In-person collections hours are Monday through Friday from 8:00 a.m. to 4:00 p.m. Online payments use the Colorado Judicial Online Payment System, and payments should include the name and case number so funds are applied correctly.
Jury questions have a separate contact path. The local research names jury commissioner Selma Mondragon, phone 970-328-8548, and eaglejury@judicial.state.co.us. Jury service notices, court records, and payment issues should not be combined in one generic clerk request because they route to different staff functions.
El Jebel also needs a call-ahead check. Although it is listed as an Eagle County state court location, the public sources describe limited service hours. Users who need certified copies, filings, payment help, or probate documents should confirm that the El Jebel office can handle the request before traveling there.
The same call-ahead rule applies when a deadline is close. A party who needs a filing stamp, certified order, or payment receipt should confirm the correct counter, accepted payment method, and available service hours with Eagle Combined Courts first.
Note: The clerk office closes for staff meetings from 4:00 p.m. to 5:00 p.m. on the first Tuesday and third Thursday of each month.